Features - RentPilot | Complete Property Management Platform

🧠 AI-POWERED

AI Tenant Screening Dashboard

Comprehensive tenant screening powered by AI with triple-layer protection. Get credit reports, rental history, and background checks in one unified dashboard with intelligent risk scoring.

TransUnion Credit Reports

Complete credit history with FICO scores and detailed payment patterns

PayScore Rental History

Verified rent payment history from previous landlords and properties

Checkr Background Checks

Criminal records, eviction history, and identity verification

AI Risk Scoring

Weighted composite risk score (0-100) with plain-English explanations of red flags

Try AI Screening Free

Risk Assessment

Low Risk

Overall Score 87/100

Credit Score 742

Rental History Excellent

Background Clear

Income Ratio 3.2x Rent

AI Recommendation

Strong candidate with excellent credit, verified rental history, and stable income. Approve with confidence.

October Rent Collection

92% Collected

Unit 101 - Sarah Chen

Paid Oct 1 via Autopay

$2,400

Unit 202 - Mike Torres

Paid Oct 1 via ACH

$2,200

Unit 303 - Alex Kim

Reminder sent Oct 3

Pending

💰 AUTOMATED

Automated Rent Collection

Set it and forget it. Rent is automatically collected on your chosen date every month. Reminders, late fees, and notifications all handled automatically.

Autopay Setup: Tenants save payment methods for automatic monthly charges

Smart Reminders: Auto-send reminders 3 days before, on due date, and 3 days late

Late Fees: Automatically calculate and apply based on your lease terms

Multiple Methods: ACH, credit/debit cards, Apple Pay, Google Pay

Instant Deposits: Funds hit your account within 1-2 business days

Pro Tip

Set collection date to the 25th to allow a cushion before the 1st. Most tenants get paid bi-weekly or monthly around this time.

📊 ANALYTICS

Real-Time Financial Dashboard

Track every dollar with comprehensive financial analytics. See your NOI, cash flow, expenses, and profitability in real-time.

Monthly Revenue

$12,450

12% from last month

Net Operating Income

$9,230

74% margin

Occupancy Rate

96%

23 of 24 units

What You Can Track

Income & Expenses

Categorized tracking with P&L statements, tax-ready reports

Cash Flow Projections

12-month forecasting with vacancy modeling

Per-Property Performance

Compare ROI across your entire portfolio

Tax Export

Schedule E auto-population for tax season

Expense Breakdown - October

Maintenance $1,200

Property Taxes $900

Insurance $600

Utilities $320

💬 COMMUNICATION

Dual-Channel Messaging

Reach tenants where they are. Send messages via email, SMS, and RCS (rich messaging). Track read receipts and response times.

Email Messaging

Professional email templates for notices, reminders, and updates

SMS Texting

Instant text messages for urgent maintenance or payment reminders

RCS Rich Messaging

Advanced messaging with images, buttons, and interactive elements

Features Include:

Mass announcements to all tenants
Automated rent reminders
Read receipts and delivery tracking
Message templates and scheduling

Recent Messages

Unit 101 - Sarah Chen 2 hours ago

"Thank you for fixing the heater so quickly! Everything works great now."

Read & Replied

Unit 202 - Mike Torres 5 hours ago

"The dishwasher is making a strange noise. Can someone take a look?"

Awaiting Response

Mass Announcement Yesterday

"Reminder: Building maintenance scheduled for Saturday 9am-12pm. Water will be shut off."

Sent to 24 tenants

🔧 INTELLIGENT

Smart Maintenance Routing

AI categorizes urgency and auto-routes to the right vendor. Track every repair from request to completion.

Emergency

Water leaks, no heat, lock-outs

Response: Immediate

Urgent

Appliance failure, pest issues

Response: 24-48 hours

Routine

Cosmetic, minor repairs

Response: 1 week

How It Works

1

Tenant Submits Request

Via mobile app with photos/videos of the issue

2

AI Categorizes Urgency

Determines if emergency, urgent, or routine based on keywords

3

Auto-Routes to Vendor

Matches issue type to vendor specialty and checks availability

4

Track to Completion

Everyone gets updates: tenant, landlord, and vendor

Active Maintenance Requests

EMERGENCY

Water Leak - Unit 305

30 min ago

Kitchen sink leaking heavily

John's Plumbing contacted - ETA 1 hour

URGENT

AC Not Cooling - Unit 202

3 hours ago

Air conditioner running but not cooling

CoolAir HVAC - Scheduled for tomorrow 2pm

ROUTINE

Paint Touch-up - Unit 101

2 days ago

Wall scratches near door

Completed by ProPaint - $150

📱 MOBILE-FIRST

Mobile Tenant Portal

Give tenants a modern, mobile-first experience. QR code onboarding, one-tap payments, and instant communication.

QR Code Onboarding

Scan QR code, instant portal access - no email lookup or passwords needed

One-Tap Payments

Apple Pay, Google Pay, saved cards - pay rent in under 10 seconds

Push Notifications

Rent reminders, maintenance updates, messages from landlord

Photo & Video Uploads

Submit maintenance requests with photos/videos directly from camera

Tenant Experience That Stands Out

90%+ mobile usability score, works offline, loads in under 2 seconds. Happy tenants = lower turnover.

Welcome, Sarah!

Unit 101 - Oak Street Apartments

Next Payment PAID

$2,400

Due: November 1st

View Lease

Expires: Dec 31, 2025

Messages

No new messages

How We Compare

See how RentPilot stacks up against the competition

Feature	RentPilot	DoorLoop	Landlord Studio	Buildium
AI Tenant Screening
Automated Rent Collection
Dual-Channel Messaging (Email + SMS + RCS)
Smart Maintenance Routing
Mobile QR Code Onboarding
Built on Cloudflare Workers
Financial Dashboard & Forecasting
Starting Price (per month)	$49 Unlimited properties	$69+ Limited properties	$15+ Basic features	$50+ Per property pricing

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